Meeting Transcription
Upload a meeting you have already recorded and get a searchable, timestamped transcript you can quote, check against the original, and send on.
PodText never joins, dials into, or records a meeting. It starts from the file you already have.
60 one-time signup credits · No credit card required · A finished recording required
Add a supported link or upload a recording to get searchable text.
A meeting recording is not something you want to upload twice to find out it was never going to work. Whether the file is accepted, and what it will cost, is settled before the job starts.
While the file is still on your computer
MP3, M4A, WAV, MP4, MOV, and WebM are accepted. Anything else is refused right there in the browser — the file is never taken. Its length is read locally at the same time, and the limit is 6 hours.
Before the transfer starts
The limit is 500 MB per file. A recording over that is turned away before the first byte of it leaves your machine.
Before the job runs
The credits this recording will use are shown while you are still deciding, and you are told in advance when your balance will not cover it.
A meeting share link will not work here. The box beside this text takes public podcast and media links; a Zoom, Teams, or Google Meet recording lives behind your account, so download it first and upload the file.
Over 500 MB? Only the audio track is ever transcribed, so an audio-only copy of the same meeting gives you exactly the same transcript at a fraction of the size.
PodText never joins a call, dials in, records, or watches a calendar. There are exactly two ways in: a link, or a file.
That is precisely why it works for the meetings no bot can attend — the one held around a table, the one where the client will not have a third party on the line, the one somebody else recorded and sent you afterwards, the interview or site visit captured on a phone. You record however you already do, with whatever permission your situation calls for, and bring the file when you are ready.
Knowing which of them you can count on matters more with a meeting than with anything else you might transcribe.
Every passage carries the time it was said, and the whole thing is searchable. Look up a project, a customer, a date, or a decision and read the passages that match instead of replaying the call to find them.
A short summary, chapters, key points, and quotes are drawn from the transcript once it is finished. They are genuinely useful, and they are not guaranteed.
If that step does not produce anything, the transcript is already complete and untouched, and you can run the summary again from the page.
ExportsTXT · Markdown · SRT · VTT
One difference worth knowing before you paste anything into your notes: TXT and “copy all” hand you the words with no time codes at all, while Markdown keeps a time marker on every passage.
How to turn a meeting recording into notesThis is the question meeting transcription gets asked most, and the honest answer comes in two halves.
PodText does not identify, name, or label individual speakers, and the summary is written from the transcript alone — it never hears the recording. So it can tell you what was said and when it was said. It cannot tell you who committed to it.
Chapters and quotes each arrive with the moment they point at. Choose one and both the recording and the transcript move to that point.
A long recording is summarised in parts, and the final summary is drawn from those parts rather than from the original passages. The quotes are where you land back on what was actually said.
There is no name on it — only the moment it was said. Before you put someone’s name on an action item, go back and listen to that minute.
What actually affects transcription accuracyOther people — There are no share links, no public pages, and no team workspaces — a transcription belongs to the account that created it.
You — You can delete a transcription whenever you want, and the recording goes with it rather than lingering somewhere after the text is gone.
The system — If you transcribed with signup credits alone, the recording is deleted seven days after the transcript is ready. Pay-as-you-go or subscription credits keep it until you delete it yourself. Either way it is only the recording that goes — the transcript, its times, and the summary all stay.
Once the recording is gone the player is replaced by a short note, and chapters and quotes still jump to the right passage — there is simply nothing left to play. If a meeting matters enough to check later, check it while the audio is still there.
How credits workUpload a finished meeting recording and get searchable, timestamped text you can check against the original before you send anything on.
